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Presolicitation Notice

Presolicitation Notice

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Presolicitation Notice

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THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR SF 330'S ARCHITECT/ENGINEER QUALIFICATION PACKAGES ONLY.

ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE WILL BE ISSUED IN THIS PHASE.

ARCHITECT-ENGINEERING (A/E) DESIGN SERVICES:

1. The Department of Veteran Affairs, Network Contracting Office 7 is seeking qualified Architect-Engineering (AE) firms to submit Standard Form 330 (SF 330) Architect/Engineering Statement of Qualifications for Project 619-25-102 Replace Mechanical, Refrigeration, and Hot Water Equipment in Building 4 at CAVHCS West Campus, located at 215 Perry Hill Rd, Montgomery AL 36109. Firms submitting qualification packages must be fully licensed to perform designs as a registered professional AE firm in the United States to be considered for this opportunity. Also, see geographic location restriction in paragraph 4 of this notice. All submissions will be evaluated in accordance with the evaluation selection criteria as specified herein.
2. This acquisition is a 100% set aside for Certified Service-Disabled Veteran-Owned Small Businesses.
a. Prospective Contractors are cautioned that proposal submitted in response to this solicitation must meet the criteria identified in VAAR Clause 852.219-73, VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION).

b. Prospective Contractors must comply with VAAR Clause 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)Â In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.
c. For a Service-Disabled Veteran Owned Small Business (SDVOSB) to be considered as a prospective contractor, the firm, must be certified and listed in the SBA certification database  (https://veterans.certify.sba.gov/ ) and registered in the System for Award Management (SAM) database (www.sam.gov) at time of submission of their qualification. For a Joint Venture to be considered eligible as an SDVOSB if the joint venture 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph 852.219-73(d) of the clause will be performed by the aggregate of the joint venture participants. Failure of a prospective SDVOSB to meet these certification requirements by the SBA shall result in elimination from consideration. Plus, the firm is reporting to VETS -4212 Federal Contractor Reporting in accordance with FAR 52.222-37, Employment Reports on Veterans at https://www.dol.gov/agencies/vets/programs/vets4212.

3. Contract Information: A Firm Fixed Price A/E Design service contract is contemplated for Project # 619-25-102 Replace Mechanical, Refrigeration, and Hot Water Equipment in Building 4 . The estimated magnitude of construction for this project is between $2,000,000 and $5,000,000. The estimated/target design completion period is 180 calendar days after issuance of Notice to proceed. The NAICS code for this acquisition is 541330, Architectural Services with a size standard of $25.5 million.

4. Due to the requirement for site visits and coordination on design reviews, A/E firms will be required to attend various meetings in person on site at the facilities. Due to this requirement, the area for consideration for this acquisition is restricted to A/E firms with an operating office located within 400 miles of 215 Perry Hill Rd, Montgomery, AL 36109. Eligible prime contractor firms must have a main and/or branch office geographically located within the 400-mile driving distance. (Determination of mileage eligibility will be based on upon www.maps.google.com)

5. Project Information/Statement of Tasks: Provide Professional (PE) Architectural / Engineering services to verify existing conditions and utilities design and prepare contract working drawings and specifications for Project No. 619-25-102 "Replace Mechanical, Refrigeration, and Hot Water Equipment in Building 4". This project will repair and/or replace the items shown below as identified on the 2016 and 2021 Facility Condition Assess (FCA) surveys. 1. Building #4: The secondary instant water heaters and two (2) expansion tanks are at the end of their useful life. FCA grade D. 2. Chiller #4 is located outside building 4 next to the rooftop solar arrays is at the end of its useful life. FCA grade D. 3. Building #1: Located in the basement near the kitchen loading dock, the primary instant hot water heater and piping needs repair. Replace the controller. The system is beyond its useful life. FCA grade D. 4. Four walk-in dietary cooler/freezer are in poor condition, repair. FCA grade D. 5. Two (2) 30-hp in line chill water pumps require replacing. FCA grade D. The project will include construction period services and site visits during project construction.

6. Selection Criteria: The A/E Source Selection Team shall utilize the following selection criteria listed in descending order of importance:

Professional: Professional qualifications necessary for satisfactory performance of required service and working together as a team (in-house and/or consultants(s)). Note: The firm and A/E on staff representing the project or signing drawings in each discipline must be registered/licensed to practice in the United States Provide your information on the SF 330 clearly marked by providing a current architect and/or engineering License numbers AND proof of Licensure. The VA will confirm the individuals are current and in good standing with the respective state licensing board.

Specialized: Specialized experience and technical competence in the type of work required, including but not limited to: Architecture, Electrical, Plumbing, Mechanical, Fire Protection, Abatement/Industrial Hygiene, Cost Estimation, Project Management and where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. (Include Government and private Experience on similar projects)
Capacity to accomplish work in the required time: This factor evaluates firm's experience with similar size projects and the available capacity of key disciplines when evaluating the capacity of a firm to perform the work in the required time. The general workload and staffing capacity of the design office will be evaluated. List current projects with similar design fee being designed in the firms office. Indicate the firms present workload and the availability of the project team (including sub-consultants) for the specified contract performance period; Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates.
Past Performance: CPARS data or Past Performance Questionnaires must be provided for projects submitted under Factor b. Specialized. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified. Past performance as it relates to cost control, quality of work, and compliance with performance schedules. The following information is required for all projects: contract/task order number, project title, prime firm, start date, and completion date. Evaluations may also include additional performance related from the firm, customer inquiries, Government databases, publicly available sources, and additional projects in CPARS.
Past performance will be evaluated on recent and relevant contracts with government agencies or private industry.

Recent is defined as performance occurring within 5 years of the date of this notice, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this notice.

Relevancy is defined as performance of work on projects that are similar in scope to the types of projects anticipated under the resultant contracts.

Respondents with no previous past performance shall state this when addressing the selection criteria. Where there is no record of past performance, the proposal will be evaluated neither favorably nor unfavorably.
Location: 400-mile driving distance branch or main office: Knowledge of the locality, to include specific knowledge of certain local conditions or project site features, such as geological features, climatic conditions, local construction methods, construction firms and trades labor availability, and local laws and regulations. That your proximity to the general geographical area enables you to respond to emergency calls in person within 24 hours if required. (SF 330 submittal should show your knowledge of the locality of the project.)
Commitment to use of SDVOSB and VOSB: The percentage of use for service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors in projects of the type shown in the SOW.
Construction Period Services: Experience in construction period services to include listing the response times for each task but specifically for Request for Information (RFI) feedback, construction submittals, and site visits for professional field inspections provide response (in number of hours or number of days for each activity).
7. Selection Procedures:
a. This requirement is being procured in accordance with The Brooks Act of 1972, Federal Acquisition Regulation 36.6 (FAR) and VA Acquisition Regulation 836.6 (VAAR) and VA Acquisition Manual (VAAM) 836.6. Firms responding to this announcement by submitting a qualifying SF 330, before the closing date and time, will be considered for initial selection evaluation. Following initial evaluation of the SF330s received three or more firms that are considered the most highly qualified to provide the type of services required will be selected for interviews. Selected firms will be notified by telephone or email of selection and provided further instructions.

b. Selection and evaluation of firms shall be made based on SF 330 submissions and direct responses to the selection criteria identified herein. Failure to address all selection criteria will result in a decreased rating.

c. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and Contracting Officer knowledge of current project performance. Failure to provide requested data, could result in a firm being removed from consideration. If relevant CPARS evaluation(s) are available, report(s) shall be submitted with the completed SF330 package. If there is not a completed CPARS evaluation, the PPQ included with this notice is provided for the Offeror or its team members to submit for each project included in criterion (2). Official CPARS evaluation(s) found in in government databases will take precedence. Completed PPQs should be submitted with your SF330.

d. Firms that design or prepare specifications in conjunction with this contract are prohibited from participating on any future construction contracts based on those documents. All projects identified on the SF330 must be completed by the office/branch/individual team member performing the work under this contract.

8. Submission Requirements:

a. The SF 330 form may be downloaded from http://www.gsa.gov/portal/forms/type/SF
Completed SF 330 s shall include the primary firms, subcontractor firms and any consultants expected to be used on the project. Do not submit information incorporating by reference.
Prospective firms shall address all selection criteria factors within their submitted SF330 packages. The following format should be used:

(1) Cover Page with Solicitation Number, Project Title

(2) Table of Contents

(3) SF 330 s

(4) Acceptability under other appropriate evaluation criteria, i.e., SF 330, Section H.

(5) Copy of Current A/E state Engineer/Architect License

(6) Unique Entity ID (UEI):

(7) Tax ID number

(8) The E mail address and Phone number of the Primary Point of Contact.

b. SF 330 Date of Receipt/Due Date: Interested firms having the capabilities to perform this work must submit one (1) electronic SF 330 and attachments (if any) no later than (NLT) November 02, 2023, at 1:00 p.m. EDT. Email capacity is limited to seven (7) to ten (10) megabytes (Megs).

c. All SF330 submittals and questions must be sent electronically to the attention of Ryan Crispin, Contract Specialist at ryan.crispin@va.gov and Margaret Yeaton, Contracting Officer at margaret.yeaton@va.gov. Please provide Pre-Solicitation Number, Project Number, Project Title, and Firm Name in Subject Line of email. When submitting SF330s, if more than one email is sent, please number emails in Subjects as 1 of n . Submittals received after the date and time identified on page one (1) will not be considered. Firms not providing the required information may be negatively evaluated. Facsimile submittals will not be accepted. All information must be included in the SF330. DO NOT SEND HARD COPIES

d. The SF-330 including title page, table of contents, and any other relevant information shall not exceed a total of 50 pages in a common font size 12 font, single spaced. The proposal shall be submitted as a single application-generated (not scanned), searchable PDF document. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. The page limitation does not apply to the licenses, contract performance evaluations, (i.e., CPARS) and award documentation. This information should be provided as attachments to the SF 330.

e. Any questions regarding this announcement can be emailed to ryan.crispin@va.gov and margaret.yeaton@va.gov.

Site Visits will not be arranged during this phase.

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THIS IS A PRE-SOLICITATION NOTICE FOR ARCHITECT/ENGINEERING (A/E) DESIGN SERVICES; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330. ONLY THE A/E FIRMS RESPONDING TO THIS ANNOUNCEMENT BY SUBMITTING AN SF330 PACKAGE ON TIME WILL BE CONSIDERED FOR INITIAL EVALUATION.

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