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Presolicitation Notice

Presolicitation Notice

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Presolicitation Notice

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THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR SF 330'S ARCHITECT/ENGINEER QUALIFICATION PACKAGES ONLY.

ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE WILL BE ISSUED IN THIS PHASE.

ARCHITECT-ENGINEERING (A/E) DESIGN SERVICES:

The Department of Veteran Affairs Network 7 Contracting Office is seeking qualified Architect-Engineering (AE) firms to submit Standard Form 330 (SF 330) Architect/Engineering Statement of Qualifications for Project # 619-23-901 Arc Flash Hazard Analysis at Tuskegee, AL and Montgomery, AL at the Central Alabama Veterans Health Care System facilities in Network 7 (State of Alabama). Firms submitting qualification packages must be fully licensed to perform designs as a registered professional AE firm in the United States to be considered for this opportunity. Also, see geographic location restriction in paragraph 5 of this notice.

Network Contracting 7 VA Facilities locations include:

Central Alabama Veterans Health Care System East Campus, 2400 Hospital Road, Tuskegee AL 36083

Central Alabama Veterans Health Care System West Campus, 138 Perry Hill Rd., Montgomery, AL 36109

This acquisition is a 100% set aside for Small Disabled Veteran Owned Small Business.

Prospective Contractors are cautioned that proposal submitted in response to this solicitation must meet the criteria identified by 38CFR, Part 74. The SDVOSB concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in accordance with VAAR Clause 852.219-73, VA Notice of Total Set-Aside for Verified (Certified) Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION).

For a Service-Disabled Veteran Owned Small Business (SDVOSB) to be considered as a prospective contractor, the firm, including Joint Ventures, must be verified and registered in the VetCert (Veteran Small Business Certification (sba.gov)) and registered in the System for Award Management (SAM) database (www.sam.gov) at time of submission of their qualification and reporting to VETS -4212 Federal Contractor Reporting in accordance with FAR 52.222-37, Employment Reports on Veterans at https://www.dol.gov/agencies/vets/programs/vets4212. Failure of a prospective SDVOSB to be verified by the Veteran Small Business Certification (sba.gov) at the time the SF 330 is submitted shall result in elimination from consideration. All Joint Ventures must be VetCert verified at time of submission and submit agreements that comply with 13CFR 125.15 prior to contract award.
Contract Information: A Firm Fixed Price A/E Design service contract is contemplated for Project # 619-23-901 Arc Flash Hazard Analysis. The estimated/target design completion period is 228 calendar days after issuance of Notice to proceed. The NAICS code for this acquisition is 541330, Engineering Services with a size standard of $25.5 million.

Due to the requirement for site visits and coordination on design reviews, A/E firms will be required to attend various meetings in person on site at CAVHCS facilities. Due to this requirement, the area for consideration for this acquisition is restricted to A/E firms with an operating office located within 600 miles of Central Alabama Veterans Health Care System West Campus, 138 Perry Hill Rd., Montgomery, AL 36109. Eligible prime contractor firms must have a main and/or branch office geographically located within the 600-mile driving distance. Offers outside the 600-mile driving distance will not be
considered. (Determination of mileage eligibility will be based on upon Google Maps)

Project Information/Statement of Tasks: The A/E team, including architects, engineers, surveyors, and professional consultants shall provide perform electrical systems studies for Project 619-23-901, "Arc Flash Hazard Analysis". All work shall be accomplished in strict compliance with NFPA-70E, 2021 Edition (Standard for Electrical Safety in the Workplace); and IEEE 242-2001, Recommended Practice for Protection and Coordination of Industrial and Commercial Power Systems. All survey work will be accomplished on energized equipment unless an outage is required due to specific equipment safety conditions. All requests for outages must be submitted in writing to and approved by the Facility Manager/Chief Engineer. Appropriate personal protective equipment (PPE) shall be used in all where it is necessary to remove covers/open equipment thereby exposing live buses or other energized components. See attached proposed SOW for further details.

Selection Criteria: The A/E Source Selection Team shall utilize the following selection criteria listed in descending order of importance:

Specialized: Specialized experience and technical competence in the type of work required, including but not limited to: Electrical and Project Management. The contractor s team members will consist of experienced, professional staff having extensive knowledge in the field of electrical power. The Registered Professional Electrical Engineer should have a minimum of five (5) years of experience in performing power system studies. To demonstrate experience with Arc Flash Hazard Analysis, provide the names/facilities of actual arc flash hazard analysis it has performed in the past three years
Professional: Professional qualifications necessary for satisfactory performance of required service and working together as a team (in-house and/or consultants(s)). Note: The firm and A/E on staff representing the project or signing drawings in each discipline must be registered/licensed to practice in the United States. The firm shall include at least one registered professional electrical engineer. Provide your information on the SF 330 clearly marked by providing a current engineering License numbers AND proof of Licensure. The VA will confirm the individuals are current and in good standing with the respective state license board.

Capacity to accomplish work in the required time: This factor evaluates firm's available capacity of key disciplines when evaluating the capacity of a firm to perform the work in the required time. The general workload and staffing capacity of the office will be evaluated. Indicate the firms present workload and the availability of the project team (including sub-consultants) for the specified contract performance period.

Past Performance: Past performance on contracts with Government agencies and private industry with projects of similar size projects and scope in terms of cost control, quality of work, and compliance with performance schedules.
Past performance will be evaluated on recent and relevant contracts with government agencies
Recent is defined as performance occurring within 5 years of the date of this notice, except those ongoing projects must have begun no less than one (1) year prior to the issuance of this notice.
Relevancy is defined as performance of work on projects that are similar in scope to the types of projects anticipated under the resultant contracts.
Respondents with no previous past performance shall state this when addressing the selection criteria. Where there is no record of past performance, the proposal will be evaluated neither favorably nor unfavorably.
Location: 600 miles driving distance for branch or main office: Location in general geographical area and knowledge of the locality of the project and that your proximity to the general geographical area enables you to respond promptly if on-site visit is needed. Distance will be determined by Google Maps. (SF 330 submittal should show your knowledge of the locality of the project).

Commitment to use of SDVOSB and VOSB: The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors.

Selection Procedures:

This requirement is being procured in accordance with The Brooks Act of 1972, Federal Acquisition Regulation 36.6 (FAR) and VA Acquisition Regulation 836.6 (VAAR) and VA Acquisition Manual (VAAM) 836.6. Firms responding to this announcement by submitting a qualifying SF 330, before the closing date and time, will be considered for initial selection evaluation. Following initial evaluation of the SF330s received three or more firms that are considered the most highly qualified to provide the type of services required will be selected for interviews. Selected firms will be notified by telephone or email of selection and provided further instructions.

Selection and evaluation of firms shall be made based on SF 330 submissions and direct responses to the selection criteria identified herein. Failure to address all selection criteria will result in a decreased rating.

Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and Contracting Officer knowledge of current project performance. Failure to provide requested data, could result in a firm being removed from consideration. If relevant CPARS evaluation(s) are available, report(s) shall be submitted with the completed SF330 package. If there is not a completed CPARS evaluation, the PPQ included with this notice is provided for the Offeror or its team members to submit for each project included in criterion (2). Official CPARS evaluation(s) found in in government databases will take precedence. Completed PPQs should be submitted with your SF330.

Firms that design or prepare specifications in conjunction with this contract are prohibited from participating on any future construction contracts based on those documents. All projects identified on the SF330 must be completed by the office/branch/individual team member performing the work under this contract.

Submission Requirements:

The SF 330 form may be downloaded from http://www.gsa.gov/portal/forms/type/SF Completed SF 330 s shall include the primary firms, subcontractor firms and any consultants expected to be used on the project. Do not submit information incorporating by reference. Prospective firms shall address all selection criteria factors within their submitted SF330 packages. The following format should be used:

Cover Page with Solicitation Number, Project Title

Table of Contents

SF 330 s

Acceptability under other appropriate evaluation criteria, i.e., SF 330, Section H.

Copy of Current A/E state Engineer/Architect License

Unique Entity ID (UEI):

Tax ID number

The E mail address and Phone number of the Primary Point of Contact.

SF 330 Date of Receipt/Due Date: Interested firms having the capabilities to perform this work must submit one (1) electronic SF 330 and attachments (if any) no later than (NLT) April 20, 2023, at 3:00 p.m. EDT. Email capacity is limited to ten (10) megabytes (Megs).

All SF330 submittals and questions must be sent electronically to the attention of Ryan Crispin, Contract Specialist at ryan.crispin@va.gov and Margaret Yeaton, Contracting Officer at margaret.yeaton@va.gov. Please provide Pre-Solicitation Number, Project Title, and Firm Name in Subject Line of email. When submitting SF330s, if more than one email is sent, please number emails in Subjects as 1 of n . Submittals received after the date and time identified on page one (1) will not be considered. Firms not providing the required information may be negatively evaluated. Facsimile submittals will not be accepted. All information must be included in the SF330.

The SF-330 including title page, table of contents, and any other relevant information shall not exceed a total of 50 pages in a common font size 12 font, single spaced. The proposal shall be submitted as a single application-generated (not scanned), searchable PDF document. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. The page limitation does not apply to the licenses, contract performance evaluations, (i.e., CPARS) and award documentation. This information should be provided as attachments to the SF 330.

All questions regarding this announcement must be emailed to the contract specialist Ryan.Crispin@va.gov and contracting officer Margaret.Yeaton@va.gov no later than April 13, 2023 by 3:00 p.m. EDT to allow time to respond.
Site Visits will not be arranged during this phase.

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THIS IS A PRE-SOLICITATION NOTICE FOR ARCHITECT/ENGINEERING (A/E) DESIGN SERVICES; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330. ONLY THE A/E FIRMS RESPONDING TO THIS ANNOUNCEMENT BY SUBMITTING AN SF330 PACKAGE ON TIME WILL BE CONSIDERED FOR INITIAL EVALUATION.

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