Sealed Bids for Truck-Mounted LED Video Screen Rental will be received by the City Clerk of the City of Hoover, Alabama, whose office is located in Hoover City Hall at 100 Municipal Lane, Hoover, Alabama, 35216, no later than 2:00 p.m. CT on Wednesday, March 8, 2023, at which time they will be publicly opened and read aloud at Hoover City Hall. No Bids will be received or opened after the time set forth herein.

Bid Specifications are open to public review at the office of the City Clerk of the City of Hoover, 100 Municipal Lane, Hoover, Alabama, 35216 and are also available for review and download from the city’s website at http://www.hooveralabama.gov/bids.aspx .

NOTE: NO SPECIFICATIONS OR CONTRACT DOCUMENTS WILL BE MAILED

Questions regarding this bid should be directed, no later than March 1, 2023 at 5:00 p.m. CT, to Tina Di Clemente, Purchasing Specialist, City of Hoover, Purchasing Department, 100 Municipal Lane Hoover, AL 35216; or via e-mail at bids@hooveralabama.gov For security reasons, you must enable JavaScript to view this E-mail address. . Answers to all questions, clarifications, corrections, and additions to the Bid Specifications, will be issued in the form of Addenda to the Specifications which will not be distributed by delivery or mail, but rather, shall only be posted on the city’s website by 5:00 p.m. CT March 3, 2023. It shall be the responsibility of the bidder to frequently visit the city’s website to view or download such Addenda, if any are issued.

This Invitation-to-Bid, the Bid Specifications, and the Bid Proposal form(s) will comprise the total bid package, and should be read very carefully. Answers to questions, clarifications, corrections, and additions to the Bid Specifications will be issued in the form of Addenda to the Specifications and shall only be posted to the city’s website.

The City of Hoover hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, Disadvantaged Business Enterprises (DBEs) will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, gender, religion, age, disability, marital status, or national origin in consideration for an award.

The attention of Bidders is called to the provisions of Section 31-13-9, Code of Alabama 1975 relating to Immigration Law compliance and documentation thereof (i.e. participation in the Federal E-Verify program). The successful Bidder will be required to sign a contract that includes the following provision related to Immigration: "By signing this contract, the contracting parties affirm, for the duration of the agreement, that they will not violate federal immigration law or knowingly employ, hire for employment or continue to employ an unauthorized alien within the state of Alabama. Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom."

The Bid specifies that Truck-Mounted LED Video Screen Rental is for use by the City of Hoover. The Bid/Contract award, if made, will be made to the lowest responsive, responsible Bidder as evidenced by the City’s receipt of a completed Bid Proposal Form and other documents that have been submitted in accordance with the Instructions to Bidders and in accordance with stipulations within other sections of the Bid Specifications.

The City reserves the right to reject any or all Bids, to waive any formality in any Bid, and to accept any Bid considered advantageous to the City. The City reserves the right to hold the Bids for a period of ninety (90) calendar days after the date of receipt of Bids.

Wendy Dickerson, City Clerk

City of Hoover, Alabama